Furniture - Institutional

Furniture purchasing procedures for the OSU and A&M Systems
 
The purpose of this guidance is to explain the process to purchase furniture at all campuses and locations within the OSU and A&M Systems.
 
The table below outlines the furniture procurement process:
 

$0 to $5,000

Process as a Small Dollar Purchase following standard purchasing policy. 

$5,000.01 to $24,999.99

Departments may obtain a quote or multiple quotes, if desired, from any contracted supplier(s) and process the order following standard purchasing policy. If utilizing a non-contracted supplier/product line then 3 quotes would be required.

$25,000.00 to $249,999.99

The OSU Central Purchasing Department will conduct an electronic bid process through the OK Corral soliciting all contracted suppliers and others, as applicable.

$250,000 and up

The OSU Central Purchasing Department will conduct a formal sealed bid through the OK Corral soliciting all contracted suppliers and others, as applicable, with the assistance of LRFP.

 
All furniture orders are to be submitted on a requisition through the OK Corral, with the associated documentation attached, as outlined in standard purchasing policies. Departments should provide for a minimum lead time of eight (8) weeks for furniture orders to be processed and delivered.
 
When a specific brand of furniture is not represented on any competitively bid furniture contract, the furniture shall be acquired through standard purchasing policies.
 
Questions regarding furniture purchases should be directed to Marty Casteel, OSU Central Purchasing Department, at 405-744-5984 or purchase@okstate.edu.
 
Below is a list of known competitively bid contracts available for use by the OSU and the A&M Systems. This list is by no means considered to be a complete list of available contracts.
 

Description

Vendor

Contract #

Contract Period

OU Furniture Contract (*)

Various (**)

R-16000-16

Expires: 6/30/2018

E and I Contract

AGATI, Inc.

CNR01372

5/01/2015-4/30/2020
With optional 5-year renewal

E and I Contract

American Hotel Register

CNR01302

4/01/2011 - 3/31/2021

E and I Contract

American Seating Company

CNR01325

4/1/2013 – 3/31/2018

E and I Contract

Bretford Manufacturing, Inc.

CNR01331

5/1/2013 - 9/30/2016
with one (1) year renewal remaining

E and I Contract

Claridge Products & Equipment, Inc.

CNR01323

2/01/2013 - 1/13/2018*
With one, 5-year renewal

E and I Contract

Coalesse

CNR01146

04/15/2007 - 02/28/2017
With one(1) five(5) year renewal option

E and I Contract

Demco, Inc.

CNR01390

1/1/2016 - 3/31/2017

E and I Contract

Details

CNR01146

04/15/2007 - 02/28/2017
With one(1) five(5) year renewal option

E and I Contract

Falcon

CNR01321

9/01/2010 - 4/30/2017

E and I Contract

Global Industries, Inc.

CNR01328

03/01/2013 - 02/28/2018
With One(1) 5-Year Renewal

E and I Contract

Gunlocke

CNR-01172

11/01/2007 - 12/31/2016

E and I Contract

HighTower Group, L.L.C.

CNR01280

10/01/2010 - 9/30/2020

E and I Contract

Interface

CNR01308

9/1/2011 - 8/31/2016*
With one(1), five(5) year renewal

E and I Contract

Irwin Seating Company

CNR01326

4/1/2013 - 3/31/2018*
With one four year renewal option

E and I Contract

MityLite, Inc.

CNR01177

01/01/2008 - 12/31/2017

E and I Contract

Shelby Williams

CNR01321

9/01/2010 - 4/30/2017

E and I Contract

Southwest Contract

CNR01354

03/01/2014 – 02/28/2019
Remaining 1 – 5 year renewal

E and I Contract

Steelcase Health

CNR01146

04/15/2007 - 02/28/2017
With one(1) five(5) year renewal option

E and I Contract

Steelcase Inc.

CNR01146

04/15/2007 - 02/28/2022

E and I Contract

Thonet

CNR01321

9/01/2010 - 4/30/2017

E and I Contract

Transformations Furniture, Inc.

CNR01329

4/01/2013 - 9/30/2017

E and I Contract

Turnstone

CNR01146

04/15/2007 - 02/28/2017
With one(1) five(5) year renewal option

E and I Contract

University Sleep Products, Inc.

CNR01300

4/01/2011 - 3/21/2021

E and I Contract

VWR International

CNR-01163

07/01/2007 - 06/30/2018

 
(*) OU Furniture contract number R-16000-16 commencing on 07-01-2015 was solicited as a five year contract that may be renewed annually. 
(**) Contact the OSU Central Purchasing Department for details.