Copiers/Multi-Function Devices

For: The Oklahoma State University System and the Oklahoma Agricultural and Mechanical Colleges (Connors State College, Langston University, NEO A&M College, and Oklahoma Panhandle State University).
  • Note:  The suppliers also agreed to offer the same terms and conditions to Oklahoma higher educational institutions and state agencies.
Period: January 1, 2014 through December 31, 2014 with option renew annually by mutual agreement.
  • Agreement renewal #3 - January 2017 through December 2017
 
Description: The OSU Purchasing Department conducted a competitive request for proposals for copiers/multi-functional devices.  The award has been issued to seven (7) suppliers for eight (8) brands of equipment.  Equipment may be leased or purchased (lease-to-own- purchases are prohibited).
 
How to Use: The supplier list with corresponding manufacturers/brands of equipment is shown in the table below.  In addition, for a summary pricing spreadsheet for the base model click here. If options are needed, please contact the Purchasing Department to obtain detailed pricing by category.
 
The Cost Per Copy (CPC) charge is for hard copy printed images.  There is no charge for scanned images.
  • Once a provider/brand has been selected, request an Equipment List (quote) from the supplier.  The Equipment List is located here.
    • For OSU, if the total amount is less than $5,000, you may process the Equipment List and with a requisition in the OK Corral or use a Pcard.  
    • For the A&M Institutions, please follow your campus policies for processing this type of purchase.
  • If the total amount is greater than $5,000, a requisition with the Equipment List attached must be processed in the OK Corral.  
New Process: 
Equipment Lists for copier/multifunction devices need only to be acquired at the beginning of the lease rather than each year of the lease. When entering requisitions for subsequent years of a lease, attach the signed original equipment list in the “Attachments for Suppliers” section at the line item level. Our contract suppliers have been notified of this change. Add the Worksheet number found on the equipment list in the External Note section for all Xerox machines. If you have any questions please contact Matt Wessel in the Purchasing Department at 405-744-8405.
 
Questions about these contracts should be directed to the OSU Purchasing Department, 405-744-5984, purchase@okstate.edu.
 
Copiers/Multi-Function Devices & Maintenance Services
Bid # OS-132000-LKJ
Supplier Brand
B&C Business Products
113 W. 9th
Stillwater, OK 74074
PH: 405-372-3882
Fax: 405-372-3893
 
Representative: Keith Disney
Sharp
Xerox
14000 Quail Springs Pkwy #1100
Oklahoma City, OK 73134
PH: 918-341-4320
 
 
For Customer Service issues, please contact:
 
Jake Trescott
Mobile: 330-486-5858
 
For technical support, please call 800-822-2979 or use the Online Support Process.
Xerox
R.K. Black
3827 N. Land Run Drive
Stillwater, OK 74075
PH: 405-372-3246
Fax: 405-743-3780
 
Representative: Kevin Bostian
Kyocera
Standley Systems
26 E. Main
Oklahoma City, OK 73104
PH: 405-224-0819
Fax: 405-840-2198
 
Representative: Kevin Morris
Savin
ImageNet Consulting
7231 E 41st St
Tulsa, OK 74145
PH: 405-600-1345
Fax: 918-584-6769
 
Representative: Eric Bowman

Cannon

Samsung Generation 2

Lakeland Office Systems, Inc.
10550 S. Hwy 69
Miami, OK 74354
PH: 800-798-8606
Fax: 918-540-2480
 
Representative: David Tyson
Lexmark
R.K. Black
4111 Perimeter Center
Oklahoma City, OK 73116
PH: 405-943-9800
Fax: 405-943-7258
 
Representative: Gary Hackett
Ricoh