The purpose of this policy is to simplify the process to purchase furniture at all University campuses and locations.

The University of Oklahoma Purchasing Department conducted the required competitive process to arrive at a competitively priced contract for institutional furniture, which can be used by the Oklahoma State University System. Pricing is based on a percentage discount from list price. University departments may use the contract for furniture purchases that are at or below $125,000 for the entire purchase. Orders for multiple vendors must not exceed $125,000 in aggregate.

University departments may obtain quotations from vendors for the specified brands. Departments may contact one or more of the contracted vendors in developing specifications and requirements. This can serve as an effective method to compare offerings of several manufacturers.

The department will submit a requisition with the quotation attached to the Purchasing Department on their campus. A purchase order will then be issued by Purchasing to the Vendor. University departments should provide for a lead time of approximately six (6) to eight (8) weeks for furniture orders to be placed and delivered. The invoice received after delivery shall be approved by the department and sent to Accounts Payable with the receiving report for payment.

When a required brand is not represented on the furniture contract, the furniture shall be acquired through the standard OSU Purchasing Policies and Procedures.

Questions regarding these contracts should be directed to OSU Purchasing Department, 405-744-5984, purchase@okstate.edu.